What is RIDDOR?
RIDDOR is the law that requires employers, and other people who are in control of
work premises, to report and keep records of:
- work-related deaths;
- serious injuries;
- cases of diagnosed industrial disease; and
- certain ‘dangerous occurrences’ (near miss incidents).
From 6 April 2012, the over-three-day reporting requirement for people injured at work will change to more than seven days. From then, you only have to report injuries that lead to a worker being incapacitated for more than seven consecutive days as the result of an occupational accident or injury (not counting the day of the accident but including weekends and rest days). The report must be made within 15 days of the accident.
You must still keep a record of the accident if the worker has been incapacitated for more than three consecutive days.
These are the main changes to the reporting requirements for deaths, major injuries, occupational diseases and dangerous occurrences that employers need to be aware of.
Report and Record
Reporting and recording is a legal requirement. The report informs the enforcing authorities (HSE, local authorities and ORR) about deaths, injuries, occupational diseases and dangerous occurrences so they can identify where and how risks arise, and whether they need to be investigated.
Records of incidents covered by RIDDOR are important. They ensure that you collect the minimum amount of information to allow you to check that you are doing enough to ensure safety and prevent occupational diseases. This information is a valuable management tool that can be used as an aid to risk assessment, helping to develop solutions to potential risks. In this way, records also help to prevent injuries and ill health, and control costs from accidental loss.
You must keep a record of:
any reportable death, injury, occupational disease or dangerous occurrence ;
and all occupational accidents and injuries that result in a worker being away from work or incapacitated for more than three consecutive days (not counting the day of the accident but including any weekends or other rest days). You must produce RIDDOR records when asked by HSE, local authority or ORR inspectors.
What MUST be reported
Deaths and injuries do not have to be automatically reported, but must be reported if they occur as the result of an accident arising out of or in connection with work.
When deciding if the accident that led to the death or injury has arisen out of or in connection to work, the key issues to consider are whether the accident was
the way in which the work was carried out;
any machinery, plant, substances or equipment used for work;
and the condition of the site or premises where the accident happened.
A death must be reported if:
it results from a work accident;
a worker sustains an occupational injury;
it results from a suicide on a relevant transport system (this is considered to be an accident for the purpose of RIDDOR);
or it results from an act of physical violence to a worker.
Injuries to people at work
RIDDOR gives two types of injuries that must be reported if the person was at work– ‘major injuries’ and from 6 April 2012 ‘over-seven-day injuries’.
a fracture, other than to fingers, thumbs and toes; amputation;
dislocation of the shoulder, hip, knee or spine;
loss of sight (temporary or permanent);
chemical or hot metal burn to the eye or any penetrating injury to the eye;
injury resulting from an electric shock or electrical burn leading to unconsciousness, resuscitation or admittance to hospital for more than 24 hours; any other injury leading to hypothermia, heat-induced illness, unconsciousness, resuscitation or admittance to hospital for more than 24 hours;
unconsciousness caused by asphyxia or exposure to a harmful substance or biological agent;
an acute illness requiring medical treatment;
loss of consciousness arising from absorption of any substance by inhalation, ingestion or through the skin; and/or
acute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a biological agent, its toxins or infected material.
From 6 April 2012, the law will introduce the over-seven-day injury category.
This is where an employee, or self-employed person, is away from work or unable to perform their normal work duties for more than seven consecutive days (not counting the day of the accident).
From 6 April 2012, you do not have report over-three-day injuries but you must keep a record of them.
Injuries to people not at work
You must report injuries to members of the public or people who are not at work if they are injured following an accident that arises out of, or in connection with, work and are taken from the scene of an accident to hospital for treatment.
Dangerous occurrences are certain, listed near-miss events. Not every near-miss event must be reported. There are 21 categories of dangerous occurrences that are relevant to all workplaces, for example:
the collapse, overturning or failure of load-bearing parts of lifts and lifting equipment;
plant or equipment coming into contact with overhead power lines;
electrical short circuits or overloads causing a fire or explosion, which results in the stoppage of the plant for more than 24 hours or has the potential to cause death;
the accidental release of a biological agent likely to cause severe human illness; and
the accidental release of any substance that may damage health (not applicable offshore)
In general, regulation 10 of RIDDOR exempts duty holders from reporting deaths and injuries that result from:
medical or dental treatment, or an examination carried out by, or under the supervision of, a doctor or registered dentist;
the movement of a vehicle on a road (unless the person was loading or unloading the vehicle or working alongside the road, eg constructing or maintaining the road or adjacent buildings, the accident involved a train, or the accident involved the escape of a substance from a vehicle) and/or
- the duties carried out by a member of the armed forces while on duty.
How to report
Go to www.hse.gov.uk/riddor and complete the appropriate online report form. The form will then be submitted directly to the RIDDOR database. You will receive a copy for your records.
All incidents can be reported online but a telephone service remains for reporting fatal and major injuries only. Call the Incident Contact Centre on 0845 300 9923 (opening hours Monday to Friday 8.30 am to 5 pm).